Our client, a well-established company in the mining supply and industrial distribution sector, is seeking a proactive and well-organized individual to join their team as a Procurement & Administration Officer. This role involves managing end-to-end procurement functions, including supplier coordination, stock management, logistics, and import/export processes. In parallel, the role provides administrative and executive support across HR, compliance, and operational logistics. The ideal candidate must be detail-oriented, capable of multitasking in a fast-paced environment, and comfortable working closely with internal teams and external partners. Strong communication skills, discretion, and reliability are essential in supporting the company’s nationwide operations.
Responsibilities:
- Coordinate and communicate effectively with suppliers and vendors
- Monitor stock levels and initiate timely reordering to prevent shortages
- Prepare and manage import and export documentation
- Liaise with customs officials and clearing agents to ensure timely clearance
- Coordinate logistics and transportation of goods
- Conduct and oversee monthly stock-taking activities
- Maintain and update an accurate and reliable vendor database
- Generate and present daily and monthly procurement reports for management review
- Prepare and manage employment contracts
- Process applications for work permits for expatriate staff
- Maintain comprehensive and up-to-date employee records, including identification and documentation
- Ensure the company remains compliant with all relevant legal, governmental, and regulatory requirements
- Manage office maintenance and administrative support for company properties
- Provide logistical assistance for daily operations and company activities
- Support senior management in handling both company-related and personal administrative tasks
- Assist in coordination of internal and external meetings, schedules, and communications
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