• Act as the point of contact among executives, employees, clients and other external partners.
  
• Manage information flow in a timely and accurate manner.
  
• Manage executives’ calendars and set up meetings.
  
• Make travel and accommodation arrangements.
  
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
  
• Oversee the performance of other clerical staff
  
• Act as an office manager by keeping up with office supply inventory.
  
• Format information for internal and external communication – memos, emails, presentations, reports.
  
• Take minutes during meetings.
  
• Screen and direct phone calls and distribute correspondence.
  
• Organize and maintain the office filing system.

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role.
  
• Excellent MS Office knowledge.
  
• Outstanding organizational and time management skills.
  
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  
• Excellent verbal and written communications skills.
  
• Discretion and confidentiality.