• Respond to inquiries from staff, parents, and students coming to the administration department and guide them to the appropriate department.
  
• Manage appointments for parents with DoS and Assisting the DoS and other Department Heads with tasks as needed.
  
• Typing out of official letters, updating the files and maintaining records.
  
• Monitor office supplies and place orders when necessary.
  
• Managing meetings and making necessary preparations as required.
  
• Coordinating internal and external correspondence and communication
  
• Communicating SLT meeting notice as per calendar and maintain attendance records and minutes of these meetings.
  
• Handling stocks orders and dispatch of office stationery, support staff uniforms, security, drivers and any other materials managed centrally.
  
• Process timely Work Permits / Teaching License for expatriate staff across campuses and maintain updated records. Ensure timely submission of Work Permit records as required by the Immigration.
  
• Consolidate reports from HR / OPM / Academics / Marketing / QM / IT; submit to DoS for Board meetings / bi-annual report / AFED.
  
• Maintain updated contracts for canteens, bookshop and other vendors.
  
• Arrange accommodation for invited guests, trainers and facilitators.
  
• Reporting on a weekly basis to the DOS, or as advised by the DOS.
  
• Communicate Press Releases and other forms of communication to stakeholders, Mosque noticeboard and the internal staff.
  
• Any other job assigned by the supervisor.
  

Requirements

• Diploma in Executive Secretarial Services or equivalent.
  
• Certificate in Graphic Designing (as an added advantage).
  
• Computer Literacy.
  
• Minimum two years’ experience in an Admin role.