Summary:

Our Client, a Transportation Industry based in Dar es salaam, is looking to hire a company Admin/secretary who will be responsible for:

Duties/Responsibilities:

• Provides high-level administrative support to an assigned executive or director-level employee.
  
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
  
• Coordinates and schedules travel, meetings, and appointments.
  
• Prepares agendas and schedules for meetings, conferences, and other assigned Events; takes and distributes minutes or other notes as requested.
  
• Responds to and resolves administrative inquiries and questions.
  
• Welcomes and directs visitors and clients.
  
• Answers and Transfers phone calls, screening when necessary.
  
• Performs Other general clerical and secretarial duties as requested, which may Include record keeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
  
• Performs Other related duties as assigned.
  

Requirements

• Bachelor’s degree in related field preferred.
  
• 2-3 years of experience in a related role required
  
• Detail-oriented and professional.
  
• Exceptional communication skills.
  
• Extremely proficient with Microsoft Office Suite.
  
• Basic understanding of office equipment.
  
• Basic understanding of clerical procedures and systems such as record keeping and filing.
  
• Ability to Work independently and reliably.
  
• Flexible and adaptable in various situations and when interacting with many different personalities.
  
• Ability to Organize and prioritize tasks including delegation of tasks when appropriate.
  
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.