• Maintain accurate and up-to-date employee records in both digital and paper formats, ensuring all data is current, confidential, and securely stored.
  
• Ensure that all personal particulars and required documents (e.g., identification, contracts, medicals, certificates, clearances) are complete and in place for all incoming employees prior to onboarding or site deployment.
  
• Update and audit employee records and personnel files regularly to reflect changes in employment status, job title, contact details, and other relevant data.
  
• Crosscheck and provide accurate information related to staff rotation programs, rosters, and deployment schedules, in coordination with site and operations teams.
  
• Prepare and manage HR documents, including employment contracts, offer letters, confirmation letters, and termination notices.
  
• Prepare routine HR reports, including headcount summaries, leave balances, and expiry tracking for contracts, medicals, and certifications.
  
• Perform general administrative duties, such as filing, data entry, scanning, correspondence, and overall support to the HR team.
  
• Assist in the recruitment process, including posting job advertisements, scheduling interviews, and coordinating with candidates.
  
• Facilitate onboarding and offboarding processes, ensuring all forms and documentation are completed, signed, and properly recorded.
  
• Provide accurate employee data and documentation to the payroll team, including timesheets, overtime, leave records, and attendance logs, to support timely and accurate payroll processing.
  
• Track employee attendance, leave, and absences using the HR system or manual logs, ensuring alignment with rosters and payroll.
  
• Always maintain confidentiality and ensure compliance with company policies, labor laws, and internal HR procedures.
  
• Maintain confidentiality and discretion in handling sensitive employee information.
  
• Perform any other duties as assigned by the supervisor.
  

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
  
• Proven experience in HR administration or general office administration.
  
• Strong organizational and record-keeping skills with attention to detail.
  
• Good understanding of HR processes, documentation, and compliance standards.
  
• Proficiency in Microsoft Office and HR information systems.
  
• Excellent communication and interpersonal skills with a high level of confidentiality.