Document Controller

job overview

Document Controller

Shugulika Africa Limited

Full Time

Date Posted:
May 27 2025

Deadline (Date):
Jun 06 2025

Location:
, Democratic Republic of the Congo

Hours:

Salary:
N/A

Category:
Construction and building

Experience:
5-8 Years

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Skills Required :

Job Description

Job Summary:

Our client, a reputable construction company, is seeking an experienced Document Controller to join their team. The successful candidate will be responsible for managing, organizing, and maintaining all project documentation to ensure accuracy, quality, and compliance with company and regulatory standards. The Document Controller will play a critical role in supporting project teams by maintaining up-to-date records, facilitating document retrieval, and ensuring efficient flow of information across departments. This role requires excellent attention to detail, strong organizational skills, and proficiency in document control systems commonly used in the construction industry.

Responsibilities:

Maintaining / Handling Documents like Material Approval Submittal, Material Inspection Request, Method Statement, ITR or work inspection report and work order etc.
Drafting, vetting of leave and license agreement, lease deed for execution and registration of the agreements (online and offline) and other legal documents including scope of works, supply / service orders, NOC, termination, extension, authority letters, Power of Attorney, amendments, renewals etc. pertaining to existing leave and license agreement, lease deed.
Maintained and organized project documents including drawings, RFIs, contracts, and approvals in both hard and soft formats, ensuring easy retrieval and secure storage.
Reviewed Bill of Quantities (BOQ) to ensure accuracy and compliance with project requirements.
Drafted and vetted legal documents, including Agreements for Sale, LLP Agreements, Service Agreements, NDAs, Leave and License Agreements, Property Management Agreements, and Facilitation Agreements.
Legal Associate- Land Acquisition (Preparing Sale Deeds, Agreement to Sale, Power of Attorney, Indemnity Bonds, Possession Receipts, Apartment Deeds, Deed of Declaration).
Various MoU’s, Leave and License Documents, ReRa Compliance (Documentations),
Preparing Title Search Reports, TDR Agreements, Dealing/Negotiations with Land Owners. Regarding purchase of Property, Checking Title for new acquiring properties.

Requirements

Educational Background: Bachelor Degree.
Experience: 5+ years of experience in Building Construction.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Experience in handling personal tasks, managing high-level projects, and coordinating events.
candidates with 6-10 years of experience.